Housing society

Society maintenance tracking, open to every member

Keep your housing society or RWA maintenance fund in one shared cashbook. Record collections and expenses as they happen, give residents read access, and share clean statements before every meeting.

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Why society accounts cause friction

In many apartment complexes the treasurer keeps the maintenance account in a register or a private spreadsheet. Residents pay every month, the committee pays for security staff, lift servicing, cleaning, and repairs, and the only view anyone else gets is a summary at the annual meeting.

That gap is where doubt grows. Residents wonder why the fund is lower than expected, and committee members spend evenings answering the same questions. When collections and expenses are recorded in a shared cashbook that residents can open any time, most of those questions answer themselves.

Features

Built for treasurers and residents

Shared fund ledger

Record maintenance collections as money in and society bills as money out, with a running balance everyone can see.

Admin, Writer, Reader

The treasurer is an Admin, committee members are Writers, and residents are Readers who can view but not edit.

Bills attached

Attach up to five photos to each entry, such as the lift servicing invoice or the security agency bill.

Statements for meetings

Export a PDF statement or CSV report for any date range, for accounts, audits, or the society meeting.

Residents stay informed

Instant alerts when entries are added or someone joins the book, so updates do not depend on notice boards.

Data stored in India

Primary storage is AWS Mumbai, with TLS in transit and AES-256 encryption at rest. Your data is never sold.

A month of society maintenance, recorded

Say the month opens with ₹18,200 in the fund. As flats pay, the treasurer records ₹1,02,500 in maintenance collections. During the month the committee pays ₹12,000 for lift servicing and ₹28,000 for security staff, each entered with the invoice photo attached.

The cashbook shows a closing balance of ₹80,700 for everyone to see. Before the monthly meeting, the treasurer exports a PDF statement for the 1st to the 31st and shares it in the residents’ group. Anyone who wants detail can open the book and check each entry and its bill.

Older residents or committee members who are more comfortable in Hindi, Bengali, Tamil, Telugu, or Gujarati can use the app in their own language, since BalanceMitra is available in 13 languages. Everyone reads the same numbers, whatever language they choose.

How it works

Move your society account over in three steps

1
Create the society cashbook
Name it after your society or wing, and add the current balance as the opening entry.
2
Invite the committee and residents
Share an invite code or invite contacts, and choose each person’s role.
3
Record and report
Add collections and expenses as they happen, and export statements for any period.

Common questions

Yes. Invite residents as Readers. They can see entries and the balance, while the treasurer (Admin) and committee members (Writers) add entries.

Yes. Export a PDF statement for any date range from the cashbook, or download CSV reports from Profile → Download Data.

Primary storage is AWS Mumbai (ap-south-1), with TLS in transit and AES-256 encryption at rest. We do not sell your data or use it for third-party ads.

If someone deletes their account, shared cashbook entries stay for other members with a placeholder name, so the society’s record stays complete.

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